DBS checks and Document Verification

Fast & Affordable DBS checks, Professional Support and Document Verification all in one place.

Our DBS platform is a revolutionary online DBS service that enables employers and employees to request and track DBS checks quickly and easily. On top of this we also provide a service where one of our Cavity representatives can visit your place of work at a suitable time to complete all the relevant paperwork. Simply click ‘Start your DBS check’ below and fill in all the information required, or get in touch to arrange for one of our representatives to visit your workplace.

Online DBS

Complete your own DBS check online now.

Simply complete our DBS form by clicking ‘Get Started’ below. Fill in all the information required, and once documents have been verified, we will be in touch with your ‘Track and Trace’ number in which you can keep track of the process of your DBS.

If you would like to arrange a BULK application for several of your staff then please email us at compliance@cavitydentalstaff.co.uk

Get Started

In House DBS

Professional support from one of our Cavity representatives to complete your DBS check.

One of our DBS checks team will visit your place of work at a time convenient to you, to finalise the relevant documents. Once all the required documents have been finalised, the completed form will be sent off, once it’s been reviewed, you will then receive your DBS certificate in the post. Contact us using the form below for more information.

Get In Touch
In House DBS checks


“We have been impressed by the professionalism in which Cavity manage their service and the standards they set for themselves.”

Matt, My Dentist

“Very quick and prompt response.”


“Cavity provide an efficient and friendly service.”

Cheryl, Kent Community Health NHS Trust


The following are FAQ’s to help with any queries you may have regarding having a DBS, but please feel free to contact us if you need further information.

  • Who are Cavity DBS checks?

    We are part of Cavity Dental Staff Agency Ltd, one of the UK’s largest dental agencies for locum dental staff with over 300 dental staff working in the UK.  We have been doing DBS checks for our own staff for over 6 years and became an umbrella company with the DBS services and we can now offer this service out to other work places.

  • What are DBS checks?

    The Disclosure and Barring Service (DBS) provides DBS checks to enable employers to check prospective employees’ criminal history.

    DBS checks are designed to help employers make safe recruitment decisions and prevent people from doing work they’re unsuitable for.

  • What is the difference between a Standard and Enhanced DBS check?

    We offer both Standard and Enhanced DBS checks. The two levels have different eligibility requirements and reveal different information about the applicant.

    Standard: A Standard check will show any spent or unspent convictions, cautions, reprimands or warnings the applicant has.

    Enhanced: An Enhanced check will show any spent or unspent convictions, cautions, reprimands or warnings the applicant has, as well as any other relevant information held by the applicant’s local police force.

  • What supporting documents do we need?

    When applying for a DBS check, you need to provide a copy of your valid passport, driving licence (which shows your date of birth), as well as a utility bill, bank statement, mortgage or credit card statement issued within the last 3 months (that shows your home address), national insurance number, and address history for the past 5 years.

    We will accept scanned copies with an online application but if you are verifying documents, these must be completed to say the originals have been seen, they are the same as the ones scanned and any photo ID is a true likeness of the applicant.

  • How do I get my documents verified?

    Please use our online verification process which uses state of the art facial recognition and biometrics to verify your documents for just £11. Alternatively, we recommend that you first photocopy your documents. You should then produce both the original and the copy to your employer who has requested the check and for them to complete the verifying document on your behalf.

  • Who is the employer? (self-employed)

    The employer is the person who has asked you to obtain a DBS check.  If you are self-employed or a contractor then this may be the person who has asked you for the check.  Even though they are not employing you they are employing your services.  You cannot ask to have a DBS done on yourself it has to be at the request of someone else.  The DBS can reject an application form if they are not happy with the employment status and this would occur an admin fee.

  • How long does a disclosure last?

    If you subscribe to the DBS update service then you will pay a small annual fee. Your DBS will continue to be valid without the need to renew. There is no official expiry date for a DBS. It is down to the employer to set their expiry date, however most employers renew between 2-3 years.

  • What is CQC registration?

    If you are planning to register with the CQC they will only expect a DBS which has been done by themselves not by another DBS umbrella company. Find out more here.

  • What is the DBS Update Service?

    The DBS update service is a yearly subscription service provided directly by the DBS for applicants currently the service cost is £13 per applicant per year.  If the DBS applicant subscribes to the service (this must be done within 19 days receiving your certificate) their DBS certificate will be securely stored online, allowing the applicant to check their certificate or present it to their employer at any time. The applicant can register subsequent DBS applications with the service.

    The service is fully portable- allowing applicants to carry their certificate between different employments, providing the employment requires the same level of check.

    The service also updates regularly meaning that employers will only have to request a new DBS check to be undertaken if new information has arisen since the last DBS check.  This means the issue date of a DBS certificate will no longer be relevant as long as the applicant has subscription to the update service. Find out more here.

  • Different levels of DBS checks and the fees?

    We offer a Standard and Enhanced DBS check, these are both provided by the Disclosure and Barring Service, all our own staff have enhanced DBS’s and we highly recommend that all dental staff working with children and vulnerable adults should have an enhanced DBS. Anyone registered with the CQC needs to have an enhanced DBS.

    • Standard – £18.00
    • Enhanced – £38.00
    • Admin Fee – £13.50 + VAT (if more than 3 we will reduce to £12.00 + VAT each)
    • Document Verification – £11 + VAT
  • How long will it take to process?

    Once all the paperwork is completed and ready for posting to the DBS it can take up to 4 weeks for them to process. Sometimes they can come through within a week, or can take longer to complete stage 4 as the police conduct additional checks which can be slow in some areas of the UK.

  • Who will get a copy of my DBS certificate?

    There is only one certificate that is posted and it can only go to the current address of the applicant.

  • I did not receive my DBS certificate, can I obtain a copy?

    Yes, the request must be made within 3 months of the date of issue.  Please click here to find out how to request a copy.

Got a question?

Please get in touch, we'd be more than happy to help.

If you have any questions, please do not hesitate to get in touch. Or if you wish to arrange for one of our representatives to visit your place of work to complete all the relevant paperwork, please fill out this form and we’ll be in touch to schedule a time suitable for you (these are currently being completed contact-free).  Alternatively, give us a call on 0118 4023793.