Why Are DBS Checks Important in Dental Practices?
Since dental practices in England are regulated by the Care Quality Commission (CQC), it is expected during inspections that appropriate DBS checks have been carried out for all members of the dental team. This requirement helps ensure patient safety and compliance with legal standards.
Who Needs a DBS Check?
The type of DBS check required depends on the role and the level of contact a staff member has with patients.
Enhanced DBS Checks
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Required for all clinical staff, including:
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Dentists
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Dental hygienists
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Therapists
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Dental nurses
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NHS-contracted dentists may already have completed a DBS check as part of their Performers List application. In some cases, practices may use this existing check rather than applying for a new one.
Non-Clinical Staff
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Don’t assume non-clinical roles don’t require checks.
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The necessity of a DBS check should be determined through the application of a risk-based approach.
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It is recommended that all team members undergo some level of DBS screening before starting work.
Tip: Use the DBS eligibility tool from NHS Employers to determine the correct level of DBS check for each role.
Registered Managers: Special Requirements
Anyone applying to become a Registered Manager with the CQC (England) or Health Inspectorate Wales (HIW) must:
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Complete an enhanced DBS check with barred list information
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Submit this DBS check to the relevant regulatory body for countersigning
Timeframe:
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Processing can take up to 60 working days
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The CQC requires a DBS check issued within the past 12 months
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HIW accepts DBS checks that are up to 3 years old
New Starters and Risk Assessments
DBS checks can take up to 8 weeks to process. According to guidance from regulators:
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New team members may begin working before their DBS is completed
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However, a risk assessment must be documented and safeguards put in place
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This can be a simple written explanation placed on file – no formal template required
Locum and Agency Staff
For locum or agency staff directly engaged by your practice:
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Treat them as any other new employee regarding DBS requirements
If the agency supplies staff:
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Obtain written confirmation that all staff provided hold a valid, appropriate-level DBS check
All professionals working with Cavity Dental Staff undergo enhanced DBS checks as part of our rigorous recruitment process.
How to Apply for a DBS Check
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Individuals can apply for a basic DBS check directly
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Standard and enhanced checks must be applied for by the employer via an umbrella body
Need Help with DBS Applications?
Cavity Dental Staff is a registered umbrella body and can assist practices in applying for staff DBS checks.