This guide explains the new pharmacy DBS requirements, who they apply to, and how pharmacies can prepare in 2026 when DBS checks for pharmacy staff will become a mandatory requirement across UK community pharmacies.
What’s Changing for DBS Checks in Pharmacies?
Mandatory Enhanced DBS Checks Under PQS 2025/26
Under the updated Pharmacy Quality Scheme, all registered pharmacy professionals working in a community pharmacy on the day of the PQS declaration must hold a valid enhanced DBS check.
To meet the requirement, the DBS check must:
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Have been issued within the last three years (between 1 April 2023 and 31 March 2026), or
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Be registered with the DBS Update Service, allowing employers to carry out an online status check
The deadline for compliance is 31 March 2026. Pharmacies must also retain DBS evidence for three years after the declaration date in case of inspections or post-payment verification.
This marks a significant shift, making mandatory DBS checks for pharmacy staff an essential compliance requirement rather than a recommendation.
Who Needs a DBS Check in a Pharmacy?
The current PQS guidance applies specifically to registered pharmacy professionals, including:
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Pharmacists
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Pharmacy Technicians
These roles are now explicitly covered by the enhanced DBS requirement.
Other pharmacy staff — such as dispensers, counter assistants, or delivery drivers — may still require DBS checks depending on their responsibilities and level of contact with patients or vulnerable individuals. However, they are not currently included in the PQS mandate.
That said, many pharmacies are choosing to extend DBS checks for healthcare staff beyond the minimum requirement to strengthen safeguarding practices.
Why DBS Compliance Matters for Pharmacies
Patient Safety and Safeguarding
Pharmacies regularly serve vulnerable groups, including elderly patients, people with disabilities, and those managing long-term conditions. Enhanced DBS checks for pharmacists help ensure individuals in trusted healthcare roles are suitable to work with vulnerable people, reinforcing safeguarding and patient trust.
Alignment with NHS and Healthcare Standards
Mandatory pharmacy DBS requirements bring community pharmacies into closer alignment with safeguarding standards already embedded across the NHS, GP practices, and other healthcare settings.
Inspection and Compliance Risk
Failure to meet DBS requirements could result in:
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Non-compliance during inspections
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Issues with PQS declarations
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Increased reputational and contractual risk
Maintaining accurate, up-to-date DBS records is now a key part of pharmacy governance.
How to Prepare for Mandatory DBS Checks in Pharmacies
Audit DBS Checks for Pharmacy Staff
Review whether all pharmacists and pharmacy technicians hold:
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A valid enhanced DBS issued within the required timeframe, or
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A DBS registered on the Update Service with a current status check
Start New DBS Applications Early
DBS processing times can vary, particularly during peak periods. Starting applications early reduces the risk of delays affecting compliance. Book a DBS here.
Use the DBS Update Service
The DBS Update Service allows pharmacies to carry out ongoing checks without reapplying every three years. This simplifies compliance, reduces administration, and supports continuous safeguarding.
Update Recruitment and Compliance Policies
Ensure pharmacy DBS requirements are clearly included in:
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Recruitment and onboarding processes
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Staff compliance trackers
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Inspection readiness documentation
Records should be stored securely and be easily accessible if requested.
Final Thoughts
The introduction of mandatory DBS checks for pharmacy staff represents a major step forward for safeguarding in community healthcare. While the 2026 deadline may seem distant, early preparation is essential to avoid last-minute compliance risks.
By auditing current DBS status, using the Update Service, and embedding DBS checks into everyday compliance processes, pharmacies can meet regulatory requirements while continuing to deliver safe, trusted patient care.
For pharmacies seeking a streamlined approach, working with a specialist provider of enhanced DBS checks for healthcare professionals can make compliance simpler and more efficient.