The importance of Document Verification

17th Feb 2023

We’ve put together a short guide to help you understand more about the importance of document verification.

Document Verification

The Importance of document verification

In today's world, it's not just the job that matters. It's also the person fulfilling the role. Background checks and document verification can help you hire trustworthy employees who will increase your profits. This will protect your company from fraud and further problems.

One way to ensure that a candidate is honest and trustworthy, is to verify their identity documents before hiring them for a position at your business. Verification involves confirming the authenticity of one or more documents by comparing it against an existing database on a government website or through an online third-party service provider.

What is document verification?

Document verification is the process of confirming that the documents presented by an employee are authentic. It’s one of several methods for protecting your business from fraud, and it allows you to verify that an employee has the right background, education, and experience for the job.

When a candidate applies for a position with your company, they may submit resumes and other documents as evidence of their qualifications. Document verification helps ensure that these documents are genuine. The goal isn't just to catch cheaters—it's also to prevent them from getting hired in the first place!

What about background checks?

Background checks can also help you find out if an employee has a criminal record and even the details of that record. This information can be critical for your business. You want to know if they’re trustworthy enough to do so without jeopardising the integrity of your organisation.

The same goes for background checks in other areas of life—like when applying for loans and mortgages, renting property, getting insurance coverage, buying a car, etc.

How does this help me hire trustworthy employees?

Document verification helps you determine if the person you're hiring is who they say they are. So, what does that mean?

  • It helps you verify the identity of your employees and their documents.
  • It helps you avoid hiring people with fake documents.

What kind of documentation should I accept from my employees?

When a new employee joins your company, it's important to verify their identity. There are many different types of documents that can serve as proof of identity and citizenship. You should accept at least one document from each category:

  • Passport
  • Driver's license or state ID card
  • Birth certificate
  • Proof of residence such as a utility bill

What if I don't have access to real-time identity information?

In some cases, you will not have access to the person's real-time identity information. This could be because they are not nearby or because they are unable to provide it. In these cases, you can verify the document using other means. Verify the document by checking a national registry (e.g. the Electoral Register). For example, if a driver's license is presented as proof of identity and residency, check that it has not expired or been reported lost or stolen.

How can we verify a person's documents online?

You can use our online Verification process which uses state of the art facial recognition and biometrics to verify your documents for just £10.

Alternatively, we recommend that you first photocopy your documents. You should then produce both the original and the copy to your employer who has requested the check and for them to complete the verifying document on your behalf.

Comprehensive document verification software will ensure that your employees are who they say they are.

In order to protect your business against fraud, you need a comprehensive solution that will verify the authenticity of documents. Document verification software can help you do this without having to see the documents in person.

It's easy to get caught up in paperwork and other day-to-day tasks, but it's critical that you take the time to test your new employees' identification before they start working for you. This can help prevent identity theft and reduce liability risks.

Document verification is an important part of running a business and keeping your staff safe. It doesn't have to be difficult, though. With the right services available to you, you can save time and money while ensuring that your employees are who they say they are.

If you have any questions, please email or call us on 0118 402 3793.