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The Critical Consequences of Failing to Conduct a DBS Check

10th Feb 2026

For employers in certain industries, especially those involving work with children and vulnerable adults, a Disclosure and Barring Service (DBS) check is more than a formality; it is often a legal requirement. And so failing to conduct a DBS check will fail to provide crucial insights into an individual’s criminal history, enabling organisations to make informed hiring decisions and create a safe environment for those they serve.

failing to conduct a dbs check

Failing to conduct a DBS check will have serious consequences. Without this safeguard, businesses face serious risks that extend far beyond compliance issues . In this article, offer guidance on how to maintain an effective, up-to-date DBS strategy.

Why DBS Checks Are Essential

The primary purpose of a DBS check is to support safe recruitment practices by identifying individuals with potentially harmful criminal records. This hereby reduces the risk of harm to vulnerable groups. Employers in sectors such as healthcare, education, and social services have a duty to vet employees carefully and prevent the recurrence of tragic incidents.

A powerful example is the case of Holly Wells and Jessica Chapman, who were tragically murdered by their school caretaker, a man with a criminal history of serious offences. This event prompted the creation of stricter child protection laws and highlighted the urgent need for thorough background checks.

Consequences of Failing to Conduct DBS Checks

Failing to carry out DBS checks can expose organisations to serious repercussions:

  1. Legal and Regulatory Violations
    Many industries, including healthcare, education, and social care, legally require DBS checks for roles involving contact with vulnerable people. Failing to conduct these checks could lead to legal action, penalties, and severe reputational damage, jeopardising both the business and the individuals in its care.
  2. Increased Risk of Harm
    Without a DBS check, an employer may unknowingly hire someone with a criminal record that poses a direct risk to vulnerable individuals. This oversight could expose employees, clients, and the public to harm, which can have devastating consequences and lasting repercussions.
  3. Damage to Reputation and Trust
    Hiring someone without conducting a DBS check, only to discover a concerning criminal history later, can erode trust with clients, stakeholders, and the wider community. A breach in safety or a high-profile incident could lead to public outrage, diminished business, and a lasting stain on the company’s reputation.

3 Essential Steps for Effective DBS Management

Ensuring DBS checks are conducted correctly and kept up to date is critical to maintaining a safe, compliant workplace. Here are three ways to make sure you’re managing DBS checks effectively:

  1. Identify the Appropriate Level of DBS Check for Each Role DBS checks come in four levels, from basic to enhanced. While a basic DBS check may be sufficient for some roles, positions involving children or vulnerable adults often require an enhanced DBS check. The type of DBS check required depends on the nature of the job role and its associated responsibilities. (For more details, see our guide on PVG, DBS, and Access NI.)
  2. Provide Employees with Clear Guidance on Completing DBS Applications Completing a DBS application can be complex, and some sections may be unfamiliar to applicants. Ensure employees understand the purpose of the check and the importance of accuracy in completing it. To assist, consider providing them with the DBS applicant guide, which details each step of the process. Make sure candidates are aware that consent is required for the check and that it should be discussed early in the recruitment process.
  3. Encourage Use of the DBS Update Service
    DBS certificates provide information that is accurate only as of the issue date, so employers should set a schedule for regular DBS re-checks. Alternatively, employees can subscribe to the DBS Update Service, which enables continuous updating of standard and enhanced DBS certificates. This service allows employers to check the status of an employee’s DBS certificate online and ensure that all relevant information is current.

Resources for DBS Compliance and Child Protection

To assist employers with DBS compliance and child protection requirements, these resources offer additional guidance and information:

Final Thoughts

Conducting thorough DBS checks isn’t just about following regulations; it’s about creating a safe environment for everyone. With an effective DBS strategy, organisations can foster trust, uphold legal responsibilities, and, most importantly, protect those who depend on them for safety and support.

 

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